Terms and Conditions
Definitions of terms:
“Holm Service” means an online marketplace for care provided via the Holm platform.
“Carers” means individuals working on a self-employed basis and delivering care services via the Holm platform.
“Care seekers”, “customers” means individuals using the Holm Service to search for care, engage with carers and enter into a contractual relationship with carers.
1. General Terms of Holm Care Service
1.1 About Holm Service
Holm “service” provides an online platform for self-employed carers and care seekers to connect with one another, communicate and arrange care contracts between one another. This is facilitated through providing services which include but are not limited to:
- - A searchable online database of self-employed carers;
- - Communication tools to facilitate interaction;
- - Payment system to enable transactions between self-employed carers and care seekers;
- - Monitoring tools for customers to monitor care activity;
- - Feedback tools on care provision.
1.2 Introductory agency service
Holm is classified as an ‘introductory agency’ in line with CQC guidance. Holm provides an online marketplace to facilitate the process of finding home care. Holm does not directly supply carers to care seekers. Holm does not employ carers, nor does Holm Care act as an employment agency or care agency. In line with CQC regulations, Holm is not permitted to make changes to the care plan, provide rotas or effect control over the delivery of care.
1.3 Limitations of service
All the tools provided by Holm Service are used at the customer’s and self-employed carers’ own risk and there is no guarantee that these tools will work optimally, not be subject to downtime, or removed from service at any point in time. Holm does not accept any liability for losses or damages caused by the temporary unavailability of the service or technical errors.
Holm disclaims any liability for controversies, losses, injury, accidents, claims or damages arising out of the use of the online tools it provides, the engagement of carers or the provision of care services by carers.
2. Rules for User conduct and use of service
2.1 Eligibility to use the site and services; representations and warranties By registering and using this site you confirm that:
- - you accept and will abide by our terms and conditions;
- - you are 18 years old or over and have the right to form legally binding contracts under UK law;
- - payment system to enable transactions between self-employed carers and care seekers;
- - all the information provided by you on the site is correct and accurate, including any stated care requirements or specific needs.
2.2 Carer selection
By registering and using Holm Service as a person seeking care you agree that it is your responsibility to select an appropriate carer for yourself, your family member, any friend/associate or any other person you are acting for. Holm can help you in the process of introducing and recommending carers, however Holm will not select a carer for you and the final choice remains
2.3 Vetting and background checking of carers
Holm Care makes reasonable efforts to check the identity and information provided by carers. This includes visual checks of:
- - passports to confirm identity and right to live and work in the UK;
- - stated qualifications and training certificates where available;
- - existing CRB/ DBS checks.
Where carers cannot provide visual confirmation of having passed a DBS check within the past 3 years, Holm performs DBS checks via an external provider. Holm does not conduct full reference checks of a carer’s stated employment history or care experience. Although Holm endeavours to interview every carer who is allowed on to the platform in person, Holm is not responsible for nor has it control over the quality, timing, legality, reliability, responsibility, integrity or suitability of the carers listed on the platform.
Holm recommends that care seekers carry out their own assessment of a carer’s suitability before engaging into a contract with them by:
- - Interviewing carers;
- - Verifying a carers identity via photographic ID;
- - Requesting proof of experience, training, qualifications, authorisations and suitability for the position they are applying for;
- - Following up on references of carers.
2.4 Insurance cover
Care seekers should ensure that their insurance covers carers working in their home and should verify whether carers have their own independent insurance cover.
2.5 Code of conduct
You should not discriminate against a carer on the basis of skin colour, nationality, disability, belief, gender or any other potential source of discrimination.
In addition, you represent and warrant that you and each member of your household (i) have never been the subject of a complaint, restraining order or any other legal action involved with being arrested for, charged with, or convicted of any criminal offence involving violence, abuse, neglect, theft or fraud, or any offence that involves endangering the safety of others, dishonesty, negligence or drugs, and are not nor have ever been on the sex offenders register or other similar list.
2.6 Contract compliance
Once you have set up a contract and submitted it to a carer, you are bound by the terms of that contract. You must pay the upfront required monetary amount for the contract to be active. You must negotiate with the self-employed carer regarding any deviations from the contract terms, e.g. time off for holiday, illness or personal circumstances. Holm can offer no mediation or intervention regarding perceived non-compliance with the contract unless the dispute resolution process is activated.
3. Release of liability for user conduct and disputes
Any agreements are legally binding agreements between the care seeker and the carer. Holm are not party to an agreement and we cannot arbitrate or mediate if there is an alleged breach of contract unless the dispute resolution process is activated.
Any issues should be resolved directly between care seeker and carer where at all possible. Holm Care does not accept any liability for claims, demands or direct or indirect damages arising from disputes between care seekers and carers, however we do offer a dispute resolution pathway which should be followed in the case of disagreement.
4. Dispute Resolution Policy
Holm provides a dispute resolution process where there is a disagreement between care seeker and self-employed carer. Either care seeker or self-employed carer can dispute a contract. Holm will examine the contract, compliance with terms, user analytics data including but not limited to visit logging, messaging, geoverification, user feedback and previous self-employed carer behaviour and any submissions by either party. Holm reserves the right at its sole discretion to defer payment, reimburse or cease contractual payments at any time.
4.2 Disputed funds
The unpaid monies for a contract are held in an escrow account and Holm offers no guarantee to either care seeker or self-employed carer that there will be either reimbursement or full payment if the dispute resolution policy is activated. Holm will endeavour to come to an equitable outcome based upon the evidence available.
5. Payments, Cancellations and Refunds
Contracts for work are made between the care seeker and the carer. By entering a contract as a care seeker you agree that you have the funds available to pay for the contract value.
All payments for work completed must go via Holm Service; attempts to pay outside of Holm Service will lead to sanctions not limited to immediate account suspension. Any offers to pay outside of Holm Service made by either party must be reported to Holm immediately.
5.2 Hourly carer rates
Hourly rates may be subject to change. Hourly rates should not be changed during a contract agreement. Any change in hourly rates that are made before the end of a contract must result in the termination of the current contract and a new contract must be agreed.
5.3 Holm fees
Holm charges an introductory commission fee of 20% (incl. VAT) of the hourly carer rate. This commission is already included in the rate stated on each carer’s profile on Holm Service. Holm reserves the right to alter the terms of its commission structure at any time.
Holm does not charge VAT on the service provided by self-employed carers but we charge 20% VAT on the commission we take.
5.5 Direct Payments and Personal Budgets
If you are paying via Direct Payments or Personal Budgets, you must setup a contract on the Holm platform. Payment can be made a week in arrears following provision of an Invoice for hours completed.
Holm does not as a general rule provide refunds or credits for purchase cancellations. However, Holm may at its sole discretion issue refunds or credits when it believes they are warranted.
Holm strongly discourages cancellations of contracts unless exceptional circumstances occur. Carers working through Holm depend on predictable schedules and reliable income. Cancellations of contracts without sufficient warning or reason causes undue inconvenience to carers and provides no income protection to carers working through Holm. It is therefore our policy that any contracted period cancelled within a 24 hour period prior to the contract commencing will be billed and paid to the carer. In exceptional circumstances and where both parties agree, Holm will exercise its discretion to void payment in cases where cancellation has taken place within 24 hours of the contracted period. Refunds for care work already contracted and subsequently cancelled will only be issued where both parties agree that it is appropriate to do so.
5.8 Bonus Payments
Referral Bonus payments are paid to both the referrer, and the person receiving the referral code. The referral code must be applied when the new user is registering an account for the first time. A minimum of 20 hours of care must either be purchased, or provided by person receiving the referral in order for both parties to receive the bonus. If the recipient of the payment is registered as a care worker on the Holm platform, they shall receive credit added to their account, and that shall be paid out on the following pay run. If the recipient of the payment is registered as a care purchaser on the Holm Platform, they shall receive credit to their account, which can then solely be used to purchase additional care via the Holm platform.Special bonus payments to newly registered care workers when an eligible code is applied when registering an account for the first time. The bonus payment is payable after the care worker has completed a minimum of 1 hour of care. The care worker will receive credit added to their account, and that shall be paid out on the following pay run.
6. Limitation of liability
6.1 Responsibility for contract acceptance
You acknowledge that the decision to enter into a contract with a carer is your sole responsibility and that Holm gives no warranty as to the suitability, experience, history or character of any carer, nor does Holm give any warranty as to the completeness, truthfulness or accuracy of any information or documentation provided by the carer.
6.2 Risks of introduction service
You agree that you understand the risks involved in participating in an introductory agency service and you hereby waive any rights to claims for damages from Holm in relation to the service.
6.3 Breach of terms and conditions
You agree to indemnify and hold Holm harmless from any claim or demand brought against Holm as a result of you breaching these terms and conditions.
6.4 Liability cap
You acknowledge that Holm Care’s total liability to you whether in respect of goods or services and whether based in negligence, breach of contract, misrepresentation or otherwise shall not exceed the value of the total commission income Holm derived from you via the Holm Service.
7. Quality assurance and background checks
By using this site or service you authorise Holm to carry out certain background checks and audits at a time of their choosing. Holm reserves the right but not the obligation to use a third party to scan your personal information on an ongoing basis against a variety of sources which may include, but are not limited to, sex offender registries, social media, criminal registries and other legally available databases and resources. Holm has no obligation to perform checks and releases all liability associated with result from checks.
8. Feedback and customer reviews
You will be asked to leave qualitative and quantitative feedback on your care experience. The feedback will affect each carer’s ranking on Holm Service. Feedback should be provided honestly and you must not attempt to falsify, manipulate or coerce a carer by threatening negative feedback. Any attempts of a carer trying to influence you in our feedback or trying to change your opinion unduly should be reported to us. We reserve the right to remove any defamatory, abusive or offensive feedback at our discretion but are not obliged to do so. You agree to providing an exclusive and perpetual right for Holm to publish these reviews.
9. Contractual Obligations
By using the Holm Service you agree to use the service for all current and future work that takes place as a result of an introduction made through Holm Service. You must not create contractual agreements outside this service with carers introduced to you on Holm Service, with the deliberate intention of avoiding Holm Service fees. Any severe offences will result in but are not limited to the immediate termination of a care seeker’s profile and charges equivalent up to the estimated earnings of a carer during a month.
10. Safeguarding Policy
Holm takes the safety of all parties using Holm Care Service extremely seriously and complies with all relevant legislation including the Care Act 2010, the Mental Capacity Act 2005 and the Safeguarding of Vulnerable Adults Act. In instances where we deem a "vulnerable" adult is at risk of exploitation or any type of harm and we have received evidence to indicate this the case, we will comply with this legislation and refer the relevant parties to the nearest Local Authority's Adult Safeguarding Team. Although Holm Service does not directly provide care, we take our duties as a responsible organisation seriously and will endeavour to ensure a duty of care to all participants on the platform.
Holm carries out a risk assessment on all care seekers of the platform based on a combination of telephone triage, written communications, medical history, oral assessment of mental capacity and feedback from carer visits. In instances where there is evidence to suggest that a care seeker may not be able to safely and competently use Holm Care Service, Holm Care reserves the right at its absolute discretion to limit access to the platform on temporary or permanent basis.
11. Complaints Policy
Holm takes all customer complaints seriously and is committed to learning from mistakes and improving our service for both current and future customers and carers. If you have a complaint, please send this by email to firstname.lastname@example.org. We will normally respond within 24 hours (ie one business day). We will investigate any matter referred and take appropriate action where necessary. If the complaint is regarding a contract dispute, you will need to activate the dispute resolution pathway by activating the disputed contract button in the client dashboard. If you have concerns regarding the performance, behaviour or competence of a carer, we will investigate the matter and take proportionate action ranging from verbal and written feedback to account suspension.
12. Privacy Statement
13. Governing Law
The terms and conditions and any dispute arising out of the site and/or the services shall be governed by and construed in accordance with the law of England and Wales. The courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim that arises out of or in connection with these terms and conditions or in connection with this site and/ or service.
14. Contact Information:
If you have any questions about the terms and conditions or the services provided by Holm please contact us at: email@example.com